Storage solutions for varied office requirements
There are many different aspects in an office that employers need to look after. One of the most important ones is the relationship between the workspace and the employees. Today, many businesses are trying to create working environments where employees walk in and leave with a smile on their faces. This is because the physical environment has an impact on employees’ performance at work. Art on the walls, potted plants on the desks, a well thought-out floor plan and spaces to unwind are all different aspects that can contribute towards employees’ efficiency, help increase job satisfaction and, thus, improve their overall performance at work.
Although employers are trying to create workspaces that can help make employees’ more efficient, there are some aspects that are often overlooked. To take these aspects into consideration, employers first need to consider some of the common causes that hinder performance. For example, according to a piece of research called ‘Unlocking the UK’s Daily Savings Time’, employees in the UK lose around two hours of productive time every day, which amounts to 11.4 hours every week. This costs businesses around £11,225 each year per employee. According to the research, employees are productive for less than 60% of their entire time in the office. Why do employees lose so much of their time and where? Out of the two hours wasted every day, around 57% employees spend one hour looking for lost documents, and around 20% have to recreate the ones they could not find (Figueiredo, 2016). Hence, employers need to come up with solutions that can help overcome these situations. One of the ways businesses can solve this is by investing in storage cabinets. Efficient storage solutions can be one of the ways for an office and its employees to get more organised, and contribute to the health and happiness of employees. There are different storage solutions available on the market that can fulfil varied office requirements. Read the following points to learnmore about the types of cabinets for different purposes.
1. Pigeon holes cabinets to sort mail
Though many offices are trying to go paperless, most companies still receive mail and others have to record bills and maintain internal documents, printouts and others. Employees can use pigeon hole cabinets to store all these documents in a systematic way. The compartments can help ensure mail and other papers are properly categorised and stored safely. Add labels to every compartment with employees’ names or the contents stored inside it so that it is easily accessible to staff.
2. Drawing cabinets to efficiently store plans and drawings
Imagine an architect’s office or a designer’s where the drawings are just piling up on desks. This kind of a workspace is bound to make the office look messy, damage the drawings and even consume individual’s time looking for specific ones. Hence, employers can invest in cabinets that are suitable for storing maps, drawings, and plans, and which have sections where employees can categorise and store them systematically. This can help ensure staff do not waste time looking for drawings and quickly find the ones they are looking for.
3. Cabinets to store tools
Just like every office needs a storage unit to store mail or documents, demanding environments like warehouses and workshops require proper solutions to store items required there. For example, while carrying out various tasks at a workbench, a small tool cabinet underneath the worktop can help ensure all the tools required are stored in one place and easily accessible. Due to this, employees will not waste their time moving back and forth looking for a specific tool. As most of these cabinets come with keys, supervisors do not have to worry about losing anything. Tool storage cabinets make it easy to store tools, small parts and other items in a functional and easily accessible way.
4. Cabinets to store sensitive documents safely
Every business has some important files including business records, correspondence documents, and contracts that should not be stored in cabinets that are easily accessible or not resistant to damage. One of the ways to ensure they remain safe and secure is by keeping them in fireproof cabinets. Generally, these units come with digital locks with codes that can be customised according to the user’s requirements. This can help ensure the sensitive information stored inside is safe from external damage such as fires, theft, etc.
5. Lockers and pedestals for employees
Apart from providing cabinets for storing different items used in offices, it is important to provide staff with safe and secure storage for their personal belongings. This can either be in the form of personal lockers for storing clothing, valuables and others or mobile pedestals for office stationery, mobile phones, etc. Furthermore, for employees who always have their desk covered with stationery, food, loose papers and books, mobile pedestals kept under their desk can prove to be a useful solution. Businesses can even purchase large key cabinets to store the keys for these cabinets safely in one place.
Appropriate office storage can contribute towards the success of any organisation and make an office a better place to work in. Read the following points to understand the impact of storage solutions and their benefits:
a. Fostering collaboration
Today, many businesses are adopting the open plan office set up for team members to interact with each other, collaborate on projects and boost team spirit. However, one of the common downsides of this kind of an office layout is that employees have no privacy. In order to give their best at work, the staff might require a space where the conversations of other employees can’t be overheard and without other distractions. This is when office storage units can serve a dual purpose in an open layout. Cabinets or bookshelves can help divide an office and provide individuals with a sense of personal space. By selecting the right units, employees will be able to collaborate with other team members and work independently, all at once.
b. Making optimum use of space
If employers select the right storage solutions, small workspaces can look larger and large workspaces more functional. Vertical storing solutions are one of the ways to do this. For example, instead of keeping bookcases on the floor, opt for units that can be mounted on walls. These kinds of storage units can help to save floor space and make the most of the height of the room.
c. Promoting employees’ health
If employees are not able to access the cabinets easily because they are either too high up or too low down, it can lead to back and joint problems. If this happens on a frequent basis, the conditions can become worse, which might ultimately have a negative effect on employees’ health. However, mid-sized, easy-to-reach cabinets can allow employees to access all their documents, papers and other items in a convenient manner, preventing any strain on their back or joints.
Apart from preventing physical stress on the body, organising workplaces can make employees happy too. This is because unnecessary items or clutter in an individual’s surroundings can have a negative impact on their ability to concentrate and process the information received (Cho M., 2013). Hence, providing storage solutions can be one of the simple ways for employees to keep these distractions away and focus on their on-going tasks, which can eventually contribute towards a more productive workplace.
d. Creating a professional and personal image
Every time visitors or clients walk into an office, they already have an image in their head of what to expect. An office that has folders and files, pens, phones, keys, etc. piled up on employees’ desks or on the floor reflects that that business is poorly managed or lacks professionalism. Hence, businesses need to provide employees with adequate solutions for a neat and tidy workspace, which in turn can help make good impressions on potential and existing clients.
e. Time saving
Employees might often get overwhelmed with their daily tasks and think ‘When will I have the time to organise my workstation?’ At times like this, they should ask themselves how much time they spent the last time they made a document they weren’t able to find. Having a designated place for every item can help employees save time looking for what they need so they can invest it in more important tasks.
Investing in varied types of storage solutions can be one of the ways to contribute towards organised workplaces. Organised workspaces can foster collaboration, maintain a professional image, save time and promote employee health and happiness. Do you really need any more reasons to invest in storage solutions?