Image courtesy: www.ajproducts.co.uk
Modern images of clean and crisp, minimalistic offices are appearing everywhere, but where is the storage? As the workplace progresses into a more flexible and agile environment, storage needs have taken a step back, with the focus being more on utilizing technology and reducing space and property costs. But, is this a healthy practice? It is true that technology has provided different storage opportunities with scanning and online digital media, thereby diminishing the need for paper records.
However, it is also true that organizations and their employees still keep records in paper form, not only for easy use and back-up, but also to meet legal and regulatory requirements. So, despite the increasing move towards a paperless office, physical storage is still a requirement, and quite an important one. Hence, to keep property costs low, while meeting the storage requirements, companies should make complete use of the space in their office. This includes corner spaces as well.
Companies can find storage units or small containers to fit into these unused nooks and crannies. Moreover, companies should also consider using walls as additional storage space. Walls are commonly used to hang flat things like calendars or important reminders.
However, by making use of wall mounted shelves you can provide more storage space. You can also consider installing peg boards that are used to hang various smaller items, such as pen holders.
An organized office can determine how successful and productive your office can be. It is a common occurrence for a workplace to become a little disorderly after a period of time and especially during the busiest stretches of the year. However, companies should make sure the clutter stays to minimum, and the workplace is organized. Failing to do this can have negative impacts on the company. These can include:
- Increased stress – A cluttered office results in a cluttered mind
- Bad first impressions – If a potential customer or client walks into a messy and unorganized office, there is a good chance they will turn and walk right out of the door
- Less work gets done – In an unorganized office, a significant proportion of the employees’ time goes into finding documents, instead of actually doing some productive work
By using the tips mentioned above, companies can ensure that instead of spending time looking for things and shuffling piles, their employees are actually doing productive work. However, it is important to note that organization is not a one-and-done task. Companies need to keep up with the influx of documents, files, projects and communications. Hence, they should encourage employees to keep aside a minimum of 15 minutes from their work day to update their to-do lists, file completed projects and replace in-progress items in their respective storage cabinets. This ensures a clean and organized start when they arrive at work the next morning.
After all, a clean space makes a happy workplace!